Registration and set up
Verbal presenters, please load your presentation onto the computer in the room where you will be presenting at the beginning of the day or during a break prior to your assigned presentation session. Should you need any assistance, an AV staff person will help you load your slides onto the room’s computer. Laptops in the meeting rooms are Windows based PCs. See below for more details.
Poster presenters, please bring your poster on the day of your presentation to the main atrium where a staff person will help you locate the kiosk to hang your poster. To receive the greatest visibility of your work, we encourage that posters are hung prior to the opening of the day’s sessions. Posters are located in the atrium which is a heavily trafficked area throughout the day. While authors are encouraged to be near their posters throughout the day, it is not required. Each evening of poster presentations will have a poster reception at which time you are required to be with your poster.
Verbal presentation guidelines
Authors selected for verbal presentations will present their research during conference sessions through a brief talk followed by an open discussion. Presenters will be assigned a presentation time slot based upon their research topic.
- Presenters will have 15 minutes to present their work, followed by a 5-minute question and answer session. A session moderator will make sure presenters strictly adhere to the time limits so all presenters will receive their allotted time.
- Presenters are required to develop and supply their own Powerpoint slides for their presentations. LCD projectors and computers will be provided in the session rooms.
- Presenters will supply their slides in electronic form (USB flash drives are the preferred format). Presenters are encouraged to email their PowerPoint slides to email@example.com prior to the conference as a backup.
- A microphone and podium will be provided for presenters.
- Presenters are welcome to bring handouts about their research to provide to interested attendees. Presenters should be sure to highlight their name and contact information.
Poster presentation guidelines
Authors selected for poster presentations will present their research by displaying graphs, photos, diagrams and appropriate text on poster kiosks. A designated poster session will be held three days during the conference, when registrants can visit with presenting authors and discuss their work.
- Presenters are required to bring their own posters to the conference. Presenters are advised to bring electronic copies of their posters on CDs or flash drives as a backup in case their posters are damaged or lost in travel. There are stores in Chapel Hill that can provide printing services in an emergency situation.
- The conference kiosks will accommodate posters up to 5.5 feet wide by 3.5 feet tall (1.68 meters wide by 1.07 meters tall). It is suggested that presenters’ posters fill the entire space, although smaller posters are allowed.
- Thumbtacks will be provided onsite for mounting posters.
- Presenters must remain by his/her poster kiosk for the duration of the poster reception, which will last one and a half hours.
- Presenters are encouraged to bring handouts about their research to provide to interested visitors. Presenters should be sure to highlight their name and contact information.
- No audiovisual equipment is permitted for poster presentations.
- Materials should include the title of the presentation and the list of authors. Letters in the title should be at least 1 inch high. Bring all illustrations needed — figures, tables, color photographs, charts. It may be helpful to consult an artist about the display.
- The material should be well labeled and legible from a distance of 2 yards. Lettering should be bold. If you will be posting typed material, use a large font size (20 to 24 point font) on white, pale yellow or cream-colored non-glossy paper. Use 1-inch margins. Avoid use of fancy fonts. Use upper and lowercase letters. Simple serif fonts such as “Times New Roman” are easier to read than sans (without) serif fonts such as “Geneva”.
- Presenters can collect their posters from their assigned kiosk at the end of the conference day.